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Bailiffs' offices

Four processes where the AI prepares and the bailiff signs.

Each sheet states what the AI does, what stays with your teams, how it is tested on your own files before being used, and what makes it stop. These are typical examples, not client results.

The principle

The signature stays with the bailiff.

The AI sorts incoming mail and flags inconsistencies. It sends nothing to the debtor and calculates no amount: your practice software calculates, the bailiff signs. Every process has an error threshold written down before the test. If it is not met, the process stops.

FP-01Customer relations

Incoming mail and deadlines

Shared inboxAISorts and flags deadlinesOffice assignsFile assigned
The AI
Sorts and flags deadlines.
Check
Office assigns.
Error to avoid
A missed appeal deadline.
Test before use
300 real letters: deadlines flagged by the AI compared with the office's own log.
Excluded
Confidential documents without written consent.
Where
On your premises, local
What we measure
Sorting time per day. Deadlines correctly recorded.
Threshold, set before the test
No appeal deadline missed across the 300 test letters.
Stop criterion
One deadline missed or misdated: back to testing.
Framework
Professional secrecy: processed on the office server.

Bailiffs' offices

FP-02Finance and administration

Debt collection statements

Enforceable titlePayments receivedAIFlags inconsistenciesBailiff checksStatement approved
The AI
Flags inconsistencies.
Check
Bailiff checks.
Error to avoid
Claiming an amount already paid.
Test before use
100 closed files rechecked: discrepancies counted and explained.
Excluded
The calculation itself, done by your practice software. Nothing sent to the debtor without a signature.
Where
On your premises, local
What we measure
Files re-checked per day. Inconsistencies found.
Threshold, set before the test
Every inconsistency already known in the 100 test files is flagged.
Stop criterion
An amount already paid left unflagged.
Framework
Calculation stays with your practice software. Nothing is sent without the bailiff's signature.

Bailiffs' offices

FP-03Finance and administration

Chasing unpaid invoices

Due datesPaymentsAIDrafts the reminderAccountant validatesReminder sent
The AI
Drafts the reminder.
Check
Accountant validates.
Error to avoid
Chasing a client who has already paid.
Test before use
One week of real reminders checked against payments received.
Excluded
Bank details, ongoing disputes.
Where
Dedicated server, in Belgium
What we measure
Reminders prepared per week. Reminders sent in error.
Threshold, set before the test
No reminder for an invoice already paid during the test week.
Stop criterion
A reminder sent to a debtor who had paid.
Framework
Consumer debtors: Book XIX of the Code of Economic Law, a free first reminder and fourteen days before any charge.

Bailiffs' offices

FP-12Legal and compliance

Regulatory watch

Official GazetteSector sourcesAISummarises changesLawyer assessesInternal memo
The AI
Summarises changes.
Check
Lawyer assesses.
Error to avoid
An important change missed.
Test before use
Three past months: are all known changes found?
Excluded
Interpretation, done by a person.
Where
Public AI
What we measure
Changes recorded. Office procedures affected.
Threshold, set before the test
Every known change from three past months is found.
Stop criterion
One significant change missed.
Framework
Public sources: the Belgian Official Gazette, the National Chamber of Bailiffs.

Bailiffs' offices

Step validated by a person. The large star is the step entrusted to the AI.

Hosting

Files stay inside the office.

Letters and statements are covered by professional secrecy. For those, the AI runs on a server in the office, with an open-weight model. No confidential document leaves without written agreement. Monitoring covers public texts only.

Framework

The rules of amicable debt collection.

For consumer debtors, Book XIX of the Code of Economic Law has required, since 1 September 2023, a free first reminder and a fourteen-day wait before any charge. The reminder sheet builds that in from the outset. For Article 4 of the AI Act, training your teams is a documented measure, with a named certificate.

Course

Eight weeks, three to five processes.

A free thirty-minute diagnostic. Then two weeks of context and training, two weeks reviewing processes with the people who run them, and four weeks putting three to five processes into service, one at a time. A month of adjustments follows. Price on quotation, after the diagnostic.

Thirty minutes on one of your processes.

By video call or at your premises. We say plainly whether the AI gains anything there.

Book a free diagnostic